Full-Time

Essential Functions:

-Completes administrative support functions in a timely manner, as assigned by supervisor

-Provides Learning Management System (LMS) coordination and support for MHFA OK trainings through the MHFA Connect system, including:

• Creating courses and learner accounts
• Providing technical support to learners as needed
• Collaborating with Program Manager, instructors, and partner agencies to ensure course is properly completed and reported
• Communicates with the National Council for Mental Wellbeing to assist learners and submit help requests

-Provides support for community engagement events including:

• Staffing booths at community events to distribute resources and/or information
• Assisting with setup and/or being present for MHFA trainings
• Setting up and assisting with events held in the DCCCA OK training room

-Manages the DCCCA OK office and team needs including:

• Ordering office and program supplies 
• Ensuring timely payment of vendor invoices
• Booking vendors for building maintenance services
• Booking travel for team (flight, hotel, conference registration)
• Daily office tasks such as, but not limited to, checking mail, answering calls, accepting packages, monitoring shared email accounts

-Assists with program supplies distribution and inventory including:

• Maintaining inventory of available supplies
• Gathering supplies for community events or trainings
• Coordinates supply pickup/drop-off for instructors
• Reporting distribution numbers to relevant Program Specialist (as needed)

-Operates social media accounts for CBS programs as needed, including creating content and checking engagement

-Provides support to Oklahoma and Kansas Community Based Services projects as needed, with supervisor approval

-Oversees company owned vehicle maintenance

Education, Experience, and Licensure

-Requires a high school diploma or General Education Diploma; a bachelor's degree is preferred

-Candidates applying should be comfortable with community outreach, problem-solving, active communication, and time management

-Requires a minimum of one year of experience with a non-profit organization, or two years of customer service experience

-Must possess a valid state Driver's License, in force automobile liability insurance, and maintain a Motor Vehicle Record (MVR) that meets organization's insurability standard as defined by DCCCA policy. Availability of reliable transportation is required for this position.

Knowledge, Skills, and Abilities

-Regular and reliable on-site attendance.

-Excellent oral and written communication skills

-Diligent clerical skills and the ability to maintain records for reporting required

-Passion for creating community change at a prevention/"upstream" level

-Comfortability and joy for connecting community members to prevention, recovery, and harm reduction services

-Possesses self-starter skills with the ability to collaborate as needed

-Outstanding interpersonal skills with a desire to network and build new relationships

-Effective listening, oral, and written communication skills, including face-to-face, on-site, in person discussions. Exercises appropriate use of positive language.

-Able to interact with a variety of interest and cultural groups

-Professional demeanor and attitude required

-Experience creating flyers, social media graphics, and email newsletters utilizing software such as Canvas, Constant Contact, or Adobe Creative Cloud preferred but not required.

-Potential opportunity to facilitate trainings if desired but not required

-Intermediate to Advanced Proficiency with computers and Microsoft suite of products including Microsoft Word, Outlook, Excel, and PowerPoint.

-Ability to efficiently operate other office equipment such as telephones, voicemail systems, copy and fax machines, and scanners.

-Adherence to DCCCA Values: 

• We provide education and services based on research and a dedicated commitment to improving lives.
• We value the people and communities we serve by respecting their experiences and treating them with dignity and respect.
• We encourage leadership at all levels by challenging existing conditions and finding innovative ways to grow and learn.
• We deliver high quality services every day, holding ourselves accountable for our outcomes.

Physical Requirements

The physical demands described below are representative of what must be met to satisfy the essential functions of this job. Reasonable accommodations may be made to enable an individual with disabilities to perform essential functions. While performing the duties of this job, the employee may be regularly required to:

-Stand, walk, or sit for extended periods of time

-Stoop, kneel, crouch, or crawl

-Move lift or move up to 50 pounds occasionally

-Work at a computer for extended periods of time, sitting or standing

-Operate successfully in an environment in which mentally and emotionally stressful topics may be discussed or trained, i.e., substance use disorder, mental health conditions, domestic abuse, etc.

-Vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Travel

-This position requires travel, which may include driving personal or company-owned vehicles.  Note: Even with a valid driver's license, certain motor vehicle infractions may render individual's ineligible to drive company-owned or personal vehicles for company business. Such infractions may also disqualify employees from continued employment with DCCCA, Inc.  This is a safety sensitive position.  

Possible Opportunities for Promotion and/or Growth: 

• -Prevention Specialist
• -Lead Prevention Specialist

Please note this description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Candidates must successfully complete pre-employment drug screening, background screening, a fingerprint-based records search, and reference checks. Continued employment is contingent upon annual background screening and participation in an ongoing random drug and alcohol testing program.

DCCCA is a drug-free and smoke-free workplace.  This is a safety sensitive position.

DCCCA, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, national origin, sex, age, gender, disability, genetics, or any other characteristic protected by law. It is the policy of DCCCA to comply with all federal, state, and local laws concerning the employment of women, minorities, individuals with disabilities, and veterans, and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC), in every location in which DCCCA has facilities. This policy applies to recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, training, and any other terms, conditions, and privileges of employment.